Academic Continuity Instructional Plan

The Academic Continuity Instructional Plan refers to the processes designed to ensure the continuation of instruction at Ozarks Technical Community College through distance learning if the institution’s physical campuses and/or education centers are closed due to extreme weather, natural disasters, health-related emergencies, or other unexpected events.

The tools, resources, and strategies below can help you prepare for such situations and minimize the impact on your students.  In the event of an actual emergency, please monitor your OTC email for on-going status updates.

Getting Started

As you transition your seated or hybrid section to distance learning…

Communicate

Email your students early in the week.  In your communication, survey the class to determine technology gaps that may exist. Follow-up with students who don’t reply to your email. Survey results can help determine the best tool or combination of tools to be used for instruction over the coming weeks.

Remind students they can, at any time, self-enroll in a free self-paced Canvas (Student) Orientation Course.  This non-credit short course is designed to help students become familiar with Canvas (course navigation, submitting assignments, participating in discussion forums, etc.).

Be Flexible

Adjust assignments and due dates to accommodate the lost week of instruction.

Grades and Attendance

Maintain your records! Continue to use Pinnacle if this is where you have been posting grades. Attendance-tracking for seated and hybrid sections transitioning to distance learning will now will use the same process for tracking attendance as online sections.  If you have questions about this process or other changes, contact your department chair/program director.

Note: OTC Policy 2.21 does not apply to seated and hybrid course sections.  Thus, seated and hybrid sections transitioning to distance learning are not required to have a proctored event

If you require additional training for Canvas or Zoom, attend one of the drop-in ZOOM training sessions during the week. (See “Training” section below.)

Consider using the Quick step guide as a way to transition to your seated/hybrid course to distance learning.

Attendance

Attendance for seated and hybrid course sections transitioning to distance learning will use the same process for taking attendance as online sections.  See OTC Policy 2.61 – Attendance Requirements for additional details.

Proctoring

UPDATE:  Effective 3/24/20…The proctoring requirement has been waived for all Spring 2020 courses.

OTC Policy 2.21 (“Proctored Events for Online Courses”) has been waived for the remainder of the 20/SP term.  Thus, no online course section should have a proctored event scheduled for the remainder of the 20/SP semester.

Note:  OTC Policy 2.21 has never applied to 20/SP seated and hybrid courses transitioning to distance learning.  Thus, those sections have never been required to offer a proctored event.

Canvas

Canvas (Student) Orientation Course – Self-enroll

Canvas Faculty Basic Training Course – Open and public

ZOOM

Getting Ready to ZOOM – ZOOM tutorial to share with students

OTC ZOOM login webpage

ZOOM video tutorials

Social Media

OTC Faculty Facebook Group

Faculty FAQ– available resources/updates regarding OTC’s processes during the COVID-19 situation

First Things First

As you transition your seated or hybrid section to distance learning…

Communicate

Email your students early in the week.  In your communication, survey the class to determine technology gaps that may exist. Follow-up with students who don’t reply to your email. Survey results can help determine the best tool or combination of tools to be used for instruction over the coming weeks.

Remind students they can, at any time, self-enroll in a free self-paced Canvas (Student) Orientation Course.  This non-credit short course is designed to help students become familiar with Canvas (course navigation, submitting assignments, participating in discussion forums, etc.).

Be Flexible

Adjust assignments and due dates to accommodate the lost week of instruction.

Grades and Attendance

Maintain your records! Continue to use Pinnacle if this is where you have been posting grades. Attendance-tracking for seated and hybrid sections transitioning to distance learning will now will use the same process for tracking attendance as online sections.  If you have questions about this process or other changes, contact your department chair/program director.

Note: OTC Policy 2.21 does not apply to seated and hybrid course sections.  Thus, seated and hybrid sections transitioning to distance learning are not required to have a proctored event

If you require additional training for Canvas or Zoom, attend one of the drop-in ZOOM training sessions during the week. (See “Training” section below.)

Making a Plan

Consider using the Quick step guide as a way to transition to your seated/hybrid course to distance learning.

Academic Updates

Attendance

Attendance for seated and hybrid course sections transitioning to distance learning will use the same process for taking attendance as online sections.  See OTC Policy 2.61 – Attendance Requirements for additional details.

Proctoring

UPDATE:  Effective 3/24/20…The proctoring requirement has been waived for all Spring 2020 courses.

OTC Policy 2.21 (“Proctored Events for Online Courses”) has been waived for the remainder of the 20/SP term.  Thus, no online course section should have a proctored event scheduled for the remainder of the 20/SP semester.

Note:  OTC Policy 2.21 has never applied to 20/SP seated and hybrid courses transitioning to distance learning.  Thus, those sections have never been required to offer a proctored event.

Resources

Canvas

Canvas (Student) Orientation Course – Self-enroll

Canvas Faculty Basic Training Course – Open and public

ZOOM

Getting Ready to ZOOM – ZOOM tutorial to share with students

OTC ZOOM login webpage

ZOOM video tutorials

Social Media

OTC Faculty Facebook Group

FAQ

Faculty FAQ– available resources/updates regarding OTC’s processes during the COVID-19 situation

Training & Virtual Support

UPDATE: Extended Canvas-related/distance learning support available this Saturday/Sunday (March 28 – 29)

Live support will be available from noon – 4 pm on Saturday and Sunday (March 28 – 29).  Visit the ZOOM session during this time to participate live!

Canvas-related support/training and ZOOM training sessions are available!  Click the link below for the current support/training schedule.

Virtual support and training through ZOOM

Support Contacts

Phone & Email

Reach out to us anytime at 417-447-8200 / online@otc.edu. All voicemail will be forwarded to email so please leave a message. 

Zoom

If you have questions and would like to talk to support staff, join one of the ZOOM sessions linked below. One or more of these sessions will be open daily from Monday – Friday from 8AM – 8PM.

Virtual support and training through ZOOM

Our IT team is happy to assist with any questions regarding computer problems, mobile devices, OTC username/password issues, web browser issues, email issues, ZOOM questions, and other software/hardware needs.  You can contact them at any time at 417-447-7548 / helpdesk@otc.edu.  Check the IT Services and Support webpage for days/hours of support.

Additionally, you can access OTC resources remotely by accessing https://remote.otc.edu and following the instructions provided in this OTC Helpdesk Knowledge Base article.

Canvas/Online

Phone & Email

Reach out to us anytime at 417-447-8200 / online@otc.edu. All voicemail will be forwarded to email so please leave a message. 

Zoom

If you have questions and would like to talk to support staff, join one of the ZOOM sessions linked below. One or more of these sessions will be open daily from Monday – Friday from 8AM – 8PM.

Virtual support and training through ZOOM

IT Support

Our IT team is happy to assist with any questions regarding computer problems, mobile devices, OTC username/password issues, web browser issues, email issues, ZOOM questions, and other software/hardware needs.  You can contact them at any time at 417-447-7548 / helpdesk@otc.edu.  Check the IT Services and Support webpage for days/hours of support.

Additionally, you can access OTC resources remotely by accessing https://remote.otc.edu and following the instructions provided in this OTC Helpdesk Knowledge Base article.

Division/Location Contacts