Welcome to your New Faculty Orientation Quiz

OTC Email Address

First and Last Name

Instructional Supervisor's Email Address

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Roster Verification

For each term, a roster cleanup date is determined to verify student attendance so financial aid disbursements can be made. The roster cleanup date is communicated via email each term with instructions for faculty to follow. It is critically important that all students who have not attended classes by this date be administratively withdrawn and marked as ‘never attended’ through the MyOTC portal.

If a student has never attended and has not been withdrawn and marked as ‘never attended’ by the roster cleanup date, financial aid monies will be disbursed to the student. If this happens, which of the following could result:

OTC would be responsible for repaying financial aid monies to the Department of Education.

The student would owe OTC for the amount OTC would have to repay to the Department of Education.

If the student is not able to make satisfactory payment arrangements with OTC to repay the balance, their credit score may be negatively affected.

All of the above

The Part-time Student

Joe enrolled in two 16-week classes for a total of six credit hours. Joe applied for, and was approved for financial aid, but he only ended up attending one of the classes. One of his instructors forgot to withdraw him and report that he never attended until well after the roster clean-up date (census date).

Which of the following is likely to be the result of the instructor's late reporting of Joe's attendance?

A. The Financial Aid Office, assuming attendance reports were up-to-date at the time of the roster clean-up, disbursed financial aid dollars to Joe for both classes.

B. Joe received financial aid money, but is not responsible for repaying the loan because it was an honest mistake that the instructor did not report attendance in time.

C. OTC will be responsible for repaying the Department of Education if Joe does not repay the loan.

D. Joe’s inability to repay the loan will not affect his credit rating.

A and C are correct.

B and D are correct.

Administrative Withdrawal

Administrative withdrawal occurs if a student does not attend a seated course or fails to participate in an online course for:

10 consecutive days

14 consecutive days

14 days, excluding weekends

30 days

Late Attendance

Beth enrolled in two 16-week classes for a total of six credit hours. Instructors for both classes properly reported attendance by the roster verification date (census date). Upon verification of Beth's attendance in both classes, various federal aid payments were made to Beth. The following then occurred:

At midterm, Beth stopped attending classes.

The first instructor followed the administrative withdrawal policy and removed Beth from the class.

The second instructor did not remove Beth from the class according to the withdrawal policy. Beth did not drop herself from her classes.

From the scenario above, choose the appropriate answer.

A. The second instructor failed to follow OTC Policy for withdrawal.

B. No action was required by the instructors since Beth stopped attending classes.

C. OTC is in compliance with financial aid regulations.

D. Beth will be responsible for repaying OTC for financial aid funds received.

A and D are correct.

B and C are correct.

Proctoring

The purpose of proctoring is to ensure the identity of students who are taking online classes.

True

False

Final Grades

Final grades are required to be submitted at the end of each semester. Failure to submit grades in timely manner can have the following consequences:

Financial aid funding implications

Employment opportunities may be compromised by out-of-date transcripts

Students may not be able to apply for scholarships

Students may not be able to register for classes in future semesters

All of the above

Course Evaluations

Student course evaluations are an additional source of information and feedback regarding teaching, learning and curriculum effectiveness. Each semester, students have the opportunity to evaluate each course they took. Faculty can find previous semester student evaluations through:

Canvas under the Instructor Course Evaluations menu

The MyOTC Portal under the Instructor Course Evaluations menu

Email sent at the end of each semester

OTC home page

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New Faculty Orientation Course Quiz